Microsoft Word

Microsoft Word

MSWORD is a word processor from Microsoft.

It is a computer program that enables us to create a document, edit, format, print and also, saves it for future use.

Features of MS-Word

Word processors vary considerably, but all word processors support the following basic

features: 

• Insert text: This allows you to insert text anywhere in the document. 

• Delete text: This allows you to erase characters, words, lines, or pages as easily as you can cross them out on paper. 
• Cut and paste: This allows you to remove (cut) a section of text from one place in a document and insert (paste) it somewhere else. 
• Copy: This allows you to duplicate a section of text. 
• Page size and margins: This allows you to define various page sizes and margins, and Microsoft Word will automatically readjust the text so that it fits.
• Search and replace: This allows you to direct the Microsoft word to search for a particular word or phrase. You can also direct the Microsoft word to replace one group of characters with another everywhere that the first group appears. 
• Text Wrap: MS-Word automatically moves to the next line when you have filled one line with text, and it will readjust text if you change the margins.
• Print: This allows you to send a document to a printer to get the hard copy. 
• File management: MS-Word contain file management capabilities that allow you to create, delete, move, and search for files.
• Font specifications: This allows you to change fonts within a document. For example, you can specify bold, italics, and underlining. Most Microsoft words also let you change the font size and even the typeface. 
• Footnotes and cross-references: Automates the numbering and placement of footnotes and enables you to easily cross-reference other sections of the document.
• Graphics: This allows you to embed illustrations and graphs into a document. Some Microsoft words let you create the illustrations within Microsoft word; others let you insert an illustration produced by a different program.
• Headers, footers, and page numbering: This allows you to specify customized headers and footers that the Microsoft word will put at the top and bottom of every page. Microsoft word automatically keeps track of page numbers so that the correct number appears on each page.
• Layout: Allows you to specify different margins within a single document and to specify various methods for indenting paragraphs.
• Macros: A macro is a character or word that represents a series of keystrokes. The keystrokes can represent text or commands. The ability to define macros allows you to save yourself a lot of time by replacing common combinations of keystrokes.
• Merges: Allows you to merge text from one file into another file. This is particularly useful for generating many files that have the same format but different data. Generating mailing labels is a classic example of using merges.
• Spell checker: A utility that allows you to check the spelling of words. It will highlight any words that it does not recognize.
• Tables of contents and indexes: This allows you to automatically create a table of contents and index based on special codes that you insert in the document.
• Thesaurus: A built-in thesaurus that allows you to search for synonyms without leaving Microsoft Word. 

Creating a New Document

• Switch on your computer if it is off.
• Press the Windows key on your keyboard or click on the windows icon at the left-down corner.
• Search MS-Word and click on it by just typing or scroll down to "W" column and locate Word and click on it.
• Then Ms-Word will launch/open for you to start processing your document. See the video below.

• After lanching or opening Ms-Word
• Click on New Document to create a New Document. See the video below.

Navigating Through Document

Movement around the created document is achieved with the help of the following

operations:

Selecting Text in Word Document

To select the text in the document the following operations can be performed:

Editing The Document

Cut;

• The cut operation removes the selection from the active document and places it 

  on the clipboard.

• Select the text to be cut in the document.
• Go to the Edit menu and select the Cut option or click the cut icon in the toolbar or make use of the shortcut key combination Ctrl+X to cut the text.

Copy;

• Copies the selection to the clipboard. 
• Select the text to be copied in the document.
• Go to the Edit menu and select the Copy option or click the copy icon in the toolbar or make use of the shortcut key combination Ctrl+C to copy the
  selected text.

Paste;

• Paste inserts the contents of the clipboard at the insertion point (cursor) or whatever is selected.
• First, go to the place where you want to display the cut text.
• From the Edit menu select the Paste option or click paste icon in the toolbar or press the short cut key Ctrl+V

Find and Replace;

• Find search
• es for specified text in the active document.
• To find a specified text in the document go to Edit menu choose find option or click the find icon on the toolbar or make use of the shortcut key combination Ctrl+F.
• The Find and Replace dialog box will get displayed.

• Enter the text to be searched in the Find what tab.
• Clicking the Find Next button the specified text will be located in the document.
• Replace searches for and replaces specified text. 
• To replace go to edit menu and select Replace option or click the replace icon in the toolbar or make use of the shortcut key combination Ctrl+H.
• Find and Replace dialog will get displayed.
• Clicking Find Next and Replace buttons the specified text will be replaced.
• To replace all the instance of the text lecture with the text lecture schedule click Replace All button in the Find and Replace window.
• Then every instance of the text lecture in the document will get replaced with the text lecture schedule. See video below.

Formatting a Document

Font;

• Font change font style, size, color and a large number of other features. 
• To change the font style, size of a selected text go to format menu and select Font option or click the font icon in the format toolbar.
• The Font dialog box will get displayed.
• In the Font dialog box choose font face, font style, font size, font color etc.
• Click OK button then the applied font effects will get reflected in the document.

Bold, Italic, and Underline;

• Bold, Italic, Underline - Format selected text: Bold, Italic, or Underlined

  toolbar
• To underline the text press Ctrl + U or click the underline icon on the
• To italics the text press Ctrl + I or click the italic icon on the toolbar
• To bold the text press Ctrl + B or click the bold icon on the toolbar

Paragraph;

• Paragraph under format menu indents a paragraph using either margin or place some chosen amount of space before or after the paragraph.

  choose Paragraph option or click the paragraph icon ( ) in the toolbar.
• Paragraph dialog box will get displayed.
• Select the paragraph if already entered or simply go Format menu and.
• In the paragraph window, we can set Alignment, Indentation and Spacing for paragraphs.
• Click OK will reflect the changes in the document accordingly.

Saving  a Document;

• To save the document for the first time click File MenuChoose Save As.

  Folder icon.
• Select the directory where you want to save or create a new folder by clicking New
• Save As dialog Box will get displayed.
• Enter the file name in the File name box.
• Click Save. The file is saved under the new name.
• To save subsequently click on Save from File Menu.
• Or hold the Ctrl. Key and press S from keyboard.
• Or click Save button in the quik access toolbar/standard toolbar.

Tutorials

Introduction to Microsoft Word;

Designing a Logo with Ms-Word;

Designing a Letter Heard with Ms-Word;